When most Australians map out their household or business budgets, maintenance expenses tend to fall off the radar. Yet, in 2025, with rising costs and shifting policy settings, ignoring maintenance can quickly unravel even the most disciplined financial plans. Whether you own a home, manage an investment property, or run a small business, understanding and preparing for maintenance expenses is crucial to financial health.
What Counts as a Maintenance Expense?
Maintenance expenses are the costs incurred to keep property, equipment, or assets in good working order. These are distinct from upgrades or major renovations—they’re about preserving value, not increasing it. Think of:
- Homeowners: Regular gutter cleaning, roof repairs, appliance servicing, garden upkeep, pest control, and repainting.
- Property investors: Emergency plumbing fixes, smoke alarm checks, air conditioning servicing, and general wear-and-tear repairs to meet tenancy laws.
- Small businesses: Machinery servicing, IT system updates, vehicle fleet maintenance, and safety compliance checks.
Neglecting these can lead to bigger, more expensive problems down the track. For instance, skipping annual roof checks might save a few hundred dollars now, but a major leak could cost thousands later.
2025 Trends: Why Maintenance Costs Are in the Spotlight
The past year has seen a spike in both material and labour costs across Australia. The Australian Bureau of Statistics reported a 4.2% rise in maintenance-related service costs in the first quarter of 2025 alone. Several factors are driving this:
- Inflation Pressure: Ongoing inflation is pushing up the price of parts, tools, and trades.
- Skilled Labour Shortages: With fewer tradies available, call-out rates and hourly fees are increasing.
- Climate Impacts: Unpredictable weather and more frequent storms are causing greater wear on homes and infrastructure.
- Regulatory Updates: Stricter tenancy and workplace safety laws mean more mandatory inspections and faster response times.
For example, new Victorian rental laws effective from January 2025 require landlords to complete annual electrical and gas safety checks, adding an estimated $400–$600 per property to annual maintenance budgets. Meanwhile, Queensland’s new small business safety regulations now mandate biannual equipment servicing for certain industries.
Smart Strategies to Manage and Minimise Maintenance Expenses
How can Aussies stay ahead of the maintenance curve in 2025?
- Embrace Preventive Maintenance: Set reminders for regular checks—think smoke alarms, gutters, and appliance servicing. Preventive care almost always costs less than emergency repairs.
- Build a ‘Maintenance Buffer’ into Your Budget: Financial planners recommend allocating 1–2% of your property’s value annually for maintenance. For a $700,000 home, that’s $7,000–$14,000 per year.
- Shop Around and Lock in Service Contracts: With tradie shortages, consider annual service agreements to lock in rates and ensure priority access.
- Take Advantage of Government Rebates: In 2025, several states are offering rebates for energy-efficient appliance servicing and eco-friendly upgrades—these can offset some routine costs.
- Keep Detailed Records: Use budgeting apps or spreadsheets to track maintenance schedules and expenses. This not only helps with cash flow but can be crucial for tax deductions (especially for investors and businesses).
Real-world example: The Smith family in Newcastle set up a quarterly ‘maintenance day’ where they tackle small jobs and book in tradies for annual checks. Over two years, they’ve reduced emergency repairs by 60% and avoided a major roof leak thanks to early detection.
Tax and Policy Considerations for 2025
Maintenance costs aren’t just a budgeting concern—they have tax and compliance implications too:
- Investment Properties: The ATO allows deductions for repairs and maintenance, but not for capital improvements. Keeping thorough records is essential as the ATO is increasing audits in 2025 to clamp down on incorrect claims.
- Small Businesses: Maintenance costs for business assets are tax-deductible, but must be clearly separated from improvement costs. The instant asset write-off threshold was updated in the 2025 Federal Budget, so check if any maintenance-related upgrades might now be claimable.
- Owner-occupiers: While you can’t claim personal home maintenance, investing in regular upkeep can prevent major outlays and protect your property value—especially important if you plan to sell or refinance.
Conclusion: Don’t Let Maintenance Expenses Catch You Off Guard
With the cost of living on the rise and compliance rules tightening, ignoring maintenance expenses is a risk no Australian can afford in 2025. By planning ahead, budgeting smartly, and staying on top of policy changes, you can turn maintenance from a financial headache into a manageable, predictable line item.
