Australia’s crackdown on wage theft is intensifying in 2025, with underpayment penalties climbing and new laws making it riskier than ever for businesses to get pay wrong. Whether you’re an employer, a payroll manager, or a worker, understanding the current landscape around underpayment is essential for protecting your rights—and your bottom line.
What Is an Underpayment Penalty?
Underpayment occurs when an employee receives less than their lawful entitlements, including wages, overtime, superannuation, or allowances. An underpayment penalty is the fine or consequence imposed by regulatory bodies like the Fair Work Ombudsman (FWO) or courts when an employer fails to meet their obligations.
Penalties serve two purposes: they compensate affected employees and deter businesses from breaching workplace laws. In 2025, these penalties are more severe and more likely to be enforced, with a strong focus on high-profile wage theft cases and systemic underpayments.
2025 Policy Updates: What’s Changed?
There have been significant legal and regulatory shifts in Australia this year, driven by ongoing public concern over wage theft scandals in sectors like hospitality, retail, and agriculture. Here are the key changes:
- Criminalisation of Wage Theft: As of January 2025, wage theft is now a criminal offence in several states, including Queensland and Victoria, and federal reforms are extending similar provisions nationwide. Employers found to have deliberately underpaid staff can face criminal prosecution, not just civil fines.
- Higher Maximum Penalties: The Fair Work Act now sets maximum penalties for serious contraventions at up to $1,565,000 for corporations and $313,000 for individuals per breach. Repeat or deliberate offences attract even higher fines under the new ‘aggravated breach’ category.
- Stronger Enforcement Powers: The Fair Work Ombudsman has increased powers to investigate payroll records, compel documents, and initiate court proceedings. 2025’s federal budget included extra funding for more audits and surprise inspections.
- Superannuation Crackdown: With the ATO’s Single Touch Payroll (STP) Phase 3 fully operational, unpaid superannuation contributions are being detected in near real-time. Penalties for super shortfalls now include both fines and interest charges on overdue amounts.
Real-World Examples: Who’s at Risk?
Australian media has spotlighted a string of big names caught underpaying workers, but it’s not just large corporations at risk. In 2025, the FWO is targeting:
- Small Businesses: Many small cafés and retailers have been hit with fines after failing to keep up with Award changes or misclassifying staff as contractors.
- Franchise Chains: Ongoing scrutiny of franchise models has seen several brands pay millions in backpay and penalties, especially in fast food and cleaning sectors.
- Gig Economy Platforms: With new ‘employee-like’ protections, gig workers can now recover underpayments, and platforms face penalties for non-compliance.
For example, in March 2025, a Sydney-based hospitality group was ordered to pay $2.3 million in penalties and backpay after a court found they had systematically underpaid 450 casual workers over three years—despite blaming payroll software errors.
How to Avoid Underpayment Penalties
For employers, prevention is the only safe strategy. Here’s how to stay compliant and avoid costly fines:
- Stay Up-to-Date: Regularly check for Award and minimum wage updates. Subscribe to Fair Work or industry newsletters for alerts.
- Review Payroll Systems: Audit your payroll processes at least annually, and ensure your software is updated for legislative changes.
- Keep Records: Maintain accurate timesheets, payslips, and superannuation records for at least seven years, as required by law.
- Train Managers: Ensure anyone involved in rostering or payroll understands their obligations and knows when to seek expert advice.
Employees who suspect underpayment should:
- Request a detailed payslip and compare it to their Award or agreement.
- Raise concerns with their employer in writing and keep a record of the response.
- Contact the Fair Work Ombudsman for assistance if issues aren’t resolved promptly.
Conclusion: Don’t Risk It—Get Pay Right in 2025
Australia’s 2025 underpayment penalty regime is tougher than ever, and regulators are showing zero tolerance for wage theft—intentional or accidental. The risks for businesses include not just financial penalties, but reputational damage and even criminal charges. For workers, robust enforcement means greater protection and faster recovery of lost wages. Whether you’re running payroll or checking your payslip, vigilance is the best safeguard in this new era of workplace compliance.
