Requisition in 2025: Optimising Procurement for Australian Businesses

Procurement isn’t just about buying things—it’s about keeping a business running smoothly and compliantly. In 2025, Australian businesses are rethinking how they manage requisitions, spurred by new technology and regulatory updates. Understanding the requisition process, its role in finance, and how to optimise it can make the difference between thriving and merely surviving in today’s competitive market.

What Is a Requisition? The Financial Backbone of Procurement

A requisition is a formal request to acquire goods or services. It’s the initial trigger in a company’s purchasing process, typically involving an internal document or digital form completed by a team member. This request is then reviewed, approved, and converted into a purchase order. While this might sound routine, it’s a critical control point for financial discipline and compliance.

• Internal Control: Requisitions ensure that purchases are approved before money is spent, reducing unauthorised or wasteful spending.
• Audit Trail: Every step in the requisition process is logged, making it easier to track spending and satisfy audit requirements.
• Streamlined Operations: Modern requisition systems integrate with finance software, allowing for faster approvals and real-time budget visibility.

For example, a Sydney-based construction firm uses an automated requisition system that flags requests exceeding budget or outside approved vendor lists, reducing financial risk and speeding up procurement cycles.

2025 Policy Updates: What’s New for Australian Businesses?

This year has brought several changes impacting how requisitions are handled across Australia:

• Digital Record-Keeping Mandate: The ATO’s 2025 compliance guidelines now require digital audit trails for all procurement above $10,000. This means paper-based requisition forms are on the way out.
• Green Procurement Incentives: The federal government’s updated Sustainable Procurement Policy rewards businesses that demonstrate environmentally responsible requisition practices, such as sourcing from green-certified suppliers.
• Faster Approvals for SMEs: New state-level small business initiatives aim to reduce administrative burdens by offering digital procurement platforms with simplified requisition templates and automated compliance checks.

These changes are pushing companies to adopt cloud-based procurement tools and rethink manual workflows. Businesses slow to adapt risk compliance breaches or lost opportunities for government contracts.

Optimising Requisition Processes: Practical Strategies for 2025

To stay ahead, Australian businesses are investing in smarter requisition management. Here’s how leading organisations are making it work:

1. Automate Approval Workflows: Digital platforms route requisitions to the right decision-makers instantly, cutting approval times from days to hours.
2. Integrate with Finance Systems: Linking requisition software with accounting and ERP platforms means real-time budget checks and easier forecasting.
3. Enforce Policy Compliance: Built-in rules prevent staff from requesting non-compliant or out-of-budget purchases, reducing manual policing by finance teams.
4. Train Staff Regularly: With 2025 policy updates, ongoing staff training is critical to avoid errors and ensure everyone understands their role in the process.
5. Measure and Improve: Use analytics to track approval times, common bottlenecks, and supplier trends. This data helps drive continuous process improvement.

One Melbourne-based manufacturer reported a 30% reduction in procurement cycle time after moving to a fully digital requisition system in early 2025, freeing up staff for higher-value tasks and improving supplier relationships.

The Bottom Line: Why Requisition Matters More Than Ever

Requisition may sound like back-office admin, but it’s a frontline defence for financial control and a springboard for operational efficiency. With new policy requirements and rapid digitisation, the way Australian businesses handle requisitions in 2025 is changing fast. Now is the time to assess your processes, invest in smart technology, and empower your teams to turn procurement into a competitive advantage.