Requests for Proposal (RFP) in 2025: A Smarter Approach to Financial Procurement

In the high-stakes world of financial decision-making, how you source services and products can shape your business’s future. Enter the Request for Proposal (RFP)—a structured process that’s rapidly gaining traction across Australia’s finance sector in 2025. Whether you’re a CFO seeking better asset finance rates or a procurement manager after the best value from fintech providers, understanding RFPs is essential for getting the upper hand.

What is an RFP—and Why Does It Matter in 2025?

A Request for Proposal (RFP) is a formal document that organisations use to solicit bids from potential suppliers or service providers. In finance, RFPs help businesses compare offers for everything from corporate lending to investment advisory, insurance, and digital banking solutions. While the concept isn’t new, recent regulatory updates and digital innovations are making RFPs more relevant than ever in Australia.

• Increased transparency: New 2025 government procurement standards require clearer documentation and reporting of supplier selection, pushing more organisations to adopt RFPs.
• Competitive pricing: RFPs force providers to sharpen their pencils—driving down costs and unlocking better terms for buyers.
• Innovation through competition: The open nature of RFPs encourages fintechs and banks to propose innovative solutions tailored to clients’ needs.

According to the Australian Financial Review, more than 60% of mid-to-large Australian businesses now use RFPs when sourcing major financial services, up from just 42% in 2021.

How the RFP Process Works: From Brief to Decision

The RFP journey is more than just paperwork—it’s a strategic play. Here’s how savvy Australian organisations are running their RFPs in 2025:

1. Define your needs: Start with a clear outline of your objectives, budget, and non-negotiables. For example, a construction company seeking asset finance may specify a preference for green lending products to meet sustainability goals.
2. Draft and distribute the RFP: Your document should cover scope, timelines, evaluation criteria, and data requirements. Digital RFP platforms like Felix and VendorPanel are streamlining this step for many Aussie firms.
3. Field supplier responses: Providers submit detailed proposals outlining their solution, pricing, and compliance. In 2025, expect more focus on ESG (Environmental, Social, and Governance) credentials and data security assurances.
4. Shortlist and assess: Use scorecards to objectively compare proposals. Many organisations now leverage AI-powered analytics to highlight best-fit responses and flag compliance risks.
5. Negotiate and award: After clarifying terms with shortlisted bidders, award the contract and formalise the partnership.

Tip: The most successful RFPs are collaborative. Involve finance, IT, legal, and ESG teams early to avoid costly oversights.

Real-World RFP Success Stories in Australian Finance

How are Australian organisations leveraging RFPs for better results in 2025?

• Super funds: With APRA’s heightened scrutiny on investment fees, several superannuation funds have run RFPs to select new custodians and fund managers—resulting in reduced costs and improved member returns.
• SMEs & asset finance: A Melbourne-based logistics group recently issued an RFP for a $10 million equipment finance facility. By inviting both banks and specialist fintechs, they secured a blended package with lower rates and flexible repayments—beating their incumbent bank’s offer by 1.2%.
• Local government: The City of Parramatta’s 2025 RFP for digital banking services attracted 8 bids, with the winning provider offering not just lower fees but a new suite of payment integrations for ratepayers.

These examples highlight that a well-structured RFP can lead to tangible savings, operational efficiencies, and innovative solutions—even in a competitive market.

2025 Trends: How RFPs Are Evolving in Australian Finance

Several key shifts are shaping the RFP landscape this year:

• Digital transformation: E-RFP platforms are becoming standard, offering real-time collaboration and automated compliance checks.
• ESG and risk focus: New APRA and ASIC requirements mean financial RFPs now routinely assess provider sustainability credentials and cyber risk controls.
• Speed and agility: With markets moving quickly, organisations are streamlining RFP cycles—some running ‘express RFPs’ in under 3 weeks for urgent finance needs.

For businesses, this means more options, faster decisions, and greater accountability when sourcing finance partners.

Conclusion: Why Every Finance Decision-Maker Should Embrace the RFP

In 2025, Requests for Proposal aren’t just bureaucratic box-ticking—they’re a strategic lever for getting better deals, driving innovation, and meeting regulatory demands. Whether you’re sourcing a new lender, insurance broker, or fintech partner, running a smart RFP process can put your business miles ahead. The time to upskill and digitise your procurement is now.