Extraordinary General Meetings (EGM): 2025 Guide for Australian Shareholders

In the fast-moving world of Australian business, sometimes the usual annual shareholder meeting just doesn’t cut it. Enter the Extraordinary General Meeting (EGM)—a special gathering that can redefine a company’s future in a single afternoon. As regulatory reforms and corporate activism reshape the landscape in 2025, understanding EGMs has never been more crucial for Australian investors and business owners alike.

What Is an EGM and Why Do They Happen?

An Extraordinary General Meeting is a shareholder meeting convened outside the regular annual schedule, often to address urgent or unexpected business. While the Annual General Meeting (AGM) handles routine matters, EGMs are all about the exceptional: think major mergers, urgent capital raises, or boardroom shakeups. In Australia, EGMs are governed by the Corporations Act 2001, with the rules updated regularly by ASIC and the ASX.

• Major corporate actions: Approving acquisitions, divestitures, or restructuring plans.

• Board changes: Removing or appointing directors amid leadership disputes.

• Shareholder activism: Campaigns for climate action, governance reforms, or executive pay changes.

For example, in March 2025, a high-profile EGM at a top-50 ASX company made headlines when shareholders voted to oust the chair over ESG (environmental, social, and governance) concerns—a sign of how powerful these meetings can be.

2025 EGM Trends: Digital Voting, Regulatory Shifts, and Shareholder Power

Australia’s approach to EGMs has evolved rapidly in recent years. The COVID-19 pandemic turbocharged virtual meetings, and now, new hybrid and online voting rules are here to stay. In 2025, ASIC’s updated guidance requires all public companies to offer secure digital participation options, making it easier for retail investors to have their say from anywhere in the country.

• Hybrid meetings: Most EGMs now combine in-person and online attendance, improving accessibility and transparency.

• Lower thresholds: Recent amendments to the Corporations Act have lowered the shareholding required to call an EGM—from 5% to 3% for some resolutions—empowering minority investors.

• Mandatory disclosure: Companies must provide clear, advance documentation on resolutions and voting procedures, with penalties for non-compliance.

These changes reflect a broader push for accountability. In 2025, shareholder activism is on the rise, with climate risk, board diversity, and executive pay topping the agenda. EGMs are now a key battleground where these debates play out in real time.

How to Prepare for and Participate in an EGM

If you own shares in an Australian company, there’s a good chance you’ll be invited to an EGM at some point. Here’s how to make your voice count:

• Review the Notice of Meeting: This document outlines what’s on the table—read it carefully, as resolutions can be complex.

• Ask questions: You can submit questions in advance or during the meeting (especially with new digital tools).

• Vote: Use your voting rights—either online, by proxy, or in person. In 2025, most platforms offer secure, two-factor authentication for online voting.

• Stay informed: Follow ASX announcements and company updates, as new EGMs can be called at short notice.

Real-world tip: In early 2025, a wave of EGMs across the renewable energy sector saw thousands of retail investors band together to influence board decisions on project funding and sustainability targets. The result? Several resolutions passed with razor-thin margins—proof that every vote matters.

Conclusion: EGMs Are the Shareholder’s Superpower

Whether you’re a retail investor or a corporate insider, understanding EGMs is essential in 2025’s dynamic Australian market. These meetings aren’t just procedural—they’re powerful levers for change, accountability, and corporate direction. With new rules making EGMs more accessible and impactful, now’s the time to get engaged and use your shareholder voice when it counts most.