Probate in Australia 2025: Complete Guide to Process, Costs & Updates

When a loved one passes away, navigating the legal and financial tasks can feel overwhelming—especially when it comes to probate. For Australians in 2025, understanding what probate is, how it works, and what’s changed recently can make a challenging time a little easier to manage. This guide walks you through the essentials of probate, demystifies the process, highlights new legal updates, and offers practical tips for executors and families.

What is Probate and When Is It Required?

Probate is the legal process of proving and registering a deceased person’s will in court. In Australia, it’s an essential step before the executor can access, manage, and distribute the estate’s assets—like property, shares, and bank accounts. If someone dies without a will (intestate), a similar process called “letters of administration” applies.

• Probate is usually required if: The estate contains real estate, large shareholdings, or bank accounts over a certain threshold (often $50,000 or more, though thresholds vary by state and institution).
• Not always needed: Small estates, joint ownership (assets pass automatically), or when banks accept indemnity for low balances.

Each state and territory has its own Supreme Court process. In New South Wales, for example, probate is granted by the Supreme Court of NSW, with similar but separate processes in Victoria, Queensland, and elsewhere.

How the Probate Process Works in 2025

The probate process in Australia has evolved in recent years, with more courts embracing digital lodgement and streamlined procedures. Here’s what the typical process looks like in 2025:

1. Locate the will and identify the executor(s).
2. Value the estate by gathering information on all assets and debts.
3. Advertise your intention to apply for probate—most states require public notice online via the court’s website.
4. Lodge the probate application—now largely digital in NSW, VIC, and QLD, with forms, the original will, and a death certificate.
5. Respond to queries from the court, if any.
6. Receive the grant of probate (typically within 2–6 weeks, but can be longer for complex estates or if there are disputes).
7. Administer the estate: Pay debts, close accounts, transfer assets, and distribute to beneficiaries as per the will.

In 2025, the introduction of eProbate in several states means fewer paper documents, quicker communication, and greater transparency for executors. However, strict requirements for digital identity verification and electronic witnessing have also been introduced to combat fraud.

Key Probate Updates and Costs in 2025

Probate isn’t free—and costs can be significant, especially for larger or more complex estates. Here’s what’s new and what to expect in 2025:

• Application fees: As of July 2025, NSW probate fees are tiered based on estate value, ranging from $900 for smaller estates up to $6,500+ for estates over $2 million. Victoria and Queensland have similar fee structures. Pensioners may be eligible for reduced fees.
• Professional costs: Many executors choose to engage solicitors or specialist probate firms, especially if the estate is complex or there are potential disputes. Legal fees are typically charged as a percentage of the estate or at an hourly rate.
• Digital reforms: All major states now offer fully online probate applications, with mandatory e-filing and digital signature requirements. Courts have also launched online status trackers for greater transparency.
• Legislative changes: The Succession Amendment Act 2024 introduced stricter disclosure rules for executors and new timelines for notifying beneficiaries, aiming to reduce delays and disputes.

Real-world example: When Sydney resident Melissa became executor for her late father’s estate in March 2025, she used the NSW Supreme Court’s eProbate portal. The process, while still requiring careful paperwork and identity checks, was completed in five weeks—much faster than traditional paper-based systems. She found the online status tracker helpful for communicating with family and beneficiaries.

Common Pitfalls and Practical Tips

Probate can be daunting, but being prepared helps:

• Check all financial institutions’ thresholds for probate—some banks may release funds without it for smaller balances.
• Keep detailed records of every action and transaction as executor. Courts and beneficiaries can request an account of administration at any time.
• Beware of family disputes. Early, clear communication with all beneficiaries is key to minimising conflict.
• Stay on top of deadlines—new laws in 2025 require executors to notify beneficiaries within 30 days of receiving probate in most states.
• Consider professional help if the estate involves trusts, overseas assets, or tax complexities.

Conclusion: Making Probate Smoother in 2025

Probate is never a simple task, but with the right knowledge and planning, it can be managed efficiently—even in a time of grief. Digital reforms, clearer rules, and new tools in 2025 are making the process more accessible for Australian families. Whether you’re an executor or a beneficiary, staying informed about the latest procedures and requirements is the best way to ensure a fair and timely administration of any estate.